Volume XXX, Number 11
 November 2015

CMS to require electronic submission of staffing and payroll data

The American Health Care Association (AHCA) recently disseminated to its membership some important information regarding the Centers for Medicare & Medicaid Services’ (CMS) pending requirement to require nursing facilities to electronically submit staffing and payroll data. According to AHCA, the Affordable Care Act requires CMS to collect electronic staffing data from nursing centers. The Act requires this data to be auditable and verifiable. The information is intended to collect direct care staff (employed and contracted), employee turnover and tenure, and must include census data and case mix. Earlier this year, CMS announced they would require this information to be submitted by all nursing centers starting in July 2016.

On October 1, however, CMS opened registration for a voluntary period to participate in electronic submission of payroll data, including staff start and end dates (for calculating staff retention and turnover), and census data. The voluntary period from October 1, 2015 until required submission of this data beginning on July 1, 2016 is the ONLY time that providers will have the opportunity to “test” the process and determine how their payroll system interfaces with the Payroll-Based Journal.

AHCA believes that CMS is unlikely to make any significant changes to the process or the system and members are strongly encouraged to consider registering for the voluntary submission period and to submit their data during the voluntary period.

Important information from CMS about the registration process including links for on-line training as well as to other Payroll-Based Journal resources is available on the Staffing Data Collection PBJ website.

If you have any questions about this issue, contact AHCA’s Lyn Bentley or Urvi Patel.

President’s Report


 Legislative Update


 Commitment to Care

If you have any questions about the THCA C to C Initiative or would like to share your facilities successes please contact Gloria Bean-Williams at gbwilliams@txhca.org or call (512) 458-1257.


State / THCA News


National / AHCA News

  • CMS to require electronic submission of staffing and payroll data


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